Our organisation
Privacy Statement
Able Child Africa takes its responsibilities on the confidentiality of your personal information very seriously. We have worked hard to ensure that we are compliant with the General Data Protection Regulations (GDPR) in the way that we collect, use and store your data.
We are committed to our five data protection principles: transparency, security, quality, data minimisation and purpose limitation in everything we do.
We are making a commitment to collect and store the minimum data that we require in our day-to-day activities and improve our systems beyond the scope and size of our organisation to ensure that our data management is robust and efficient.
We are also making a pledge not to share your data with any third party without your permission, nor use your data in a way that you have not consented to.
Please read this notice with care. It describes simply and in detail how we will process your data. If after reading you have any questions or comments, then please contact us on info@ablechildafrica.org.uk and we will respond as soon as we can.
If you are a partner:
If you are a beneficiary of our work:
If you donate to us:
If you attend one of our events:
If you signed up to our newsletter:
If you volunteer with us or apply for a job with us:
If you supply a service to us:
If you visit our website:
We never buy or sell personal data or seek it out unlawfully. We ensure that there are appropriate technical and organisational controls (including physical, electronic and managerial measures) in place to protect your personal details. For example, our staff are all trained in data protection, our offices are never freely open to the public, our HR files are secured and our network is protected and routinely monitored.
If you are a partner with us:
If you are a beneficiary of our work:
If you donate to us:
If you attend one of our events:
If you signed up to our newsletter:
If you volunteer with us or apply for a job with us:
If you supply a service to us:
If you visit our website:
Specific consent
Consent is where we ask you if we can use your information in a certain way, and you agree to this (for example: can we send you our monthly newsletter by email). Where we use your information for a purpose based on consent, you have the right to withdraw consent for any future use of your information for this purpose at any time.
Legal obligation
We have a basis to use your personal information where we need to do so to comply with one of our legal or regulatory obligations. For example, in some cases we may need to share your information with our various regulators such as the Charity Commission, Fundraising Regulator, or Information Commissioner, or to use the information we collect about you for due diligence or ethical screening purposes.
Performance of a contract
We have a basis to use your personal information where we are entering into a contract with you or performing our obligations under that contract. Examples of this would be if you are buying something from us (for instance a gala ticket) or are applying to work/volunteer with us.
Vital interests
We have a basis to use your personal information where it is necessary for us to protect life or health; for instance, if there were to be an emergency impacting individuals at one of our events which required us to contact people unexpectedly or share their information with emergency services.
Legitimate interests
We have a basis to use your personal information if it is reasonably necessary for us to do so and is in your “legitimate interest”. We only rely on legitimate interest where we consider that any potential impact on you and your rights under the data protection law is not caused by our interest to use your information in this way. We consider our legitimate interest to include:
Organisations have a duty to maintain records carefully and comprehensively. This document helps to ensure that AbleChildAfrica follows the appropriate guidelines. We must hold on to certain documents temporarily to adhere to our policies, donor requirements, best practice, or to meet our legal requirements. Other documents must be kept forever, for legal reasons or to help preserve the organisation’s history. Under data protection laws, we are also required to make sure that we do not retain personal information for longer than is necessary. The Retention Schedule lists the legal minimum length of time that each type of document should be retained. There may be reasons to keep documents longer than the minimum required period, but in general unless there are operational reasons for keeping the document for longer than the legal minimum, they should be disposed of confidentially. These procedures apply to documents and records held digitally or in paper format.
Right to access your personal information You have a right to request access to the personal data that we hold about you. You also have the right to request a copy of the information we hold about you, and we will provide you with this unless legal exceptions apply. If you want to access your information, send a description of the information you want to see by email info@ablechildafrica.org.uk; or you can post it to our address: Unit 7, Viaduct Business Centre, 360a Coldharbour Lane, Brixton, London, SW9 8PL.
Right to have your inaccurate personal information corrected You have the right to have inaccurate or incomplete information we hold about you corrected. If you believe the information we hold about you is inaccurate or incomplete, please provide us with details and we will investigate and, where applicable, correct any inaccuracies. This can be done via the methods outlined above.
Right to restrict the use of your personal information You have a right to ask us to restrict the processing of some or all of your personal information in the following situations:
Right to erasure of your personal information You may ask us to delete some or all of your personal information in certain cases; and subject to certain exceptions, you have the right for this to be done.
Right for your personal information to be portable If we are processing your personal information based on your consent, or in order to enter into or carry out a contract with you; and the processing is being done by automated means, you may ask us to provide it to you or another service provider in a machine-readable format.
Right to object to the use of your personal information If we are processing your personal information based on our legitimate interests you have a right to object to our use of your information. If you want to exercise any of the above rights, please contact us on 020 7733 6006 or at info@ablechildafrica.org.uk and we will endeavour to reply to all enquiries within 30 days. For more details, we recommend you consult the guidance published by the UK’s Information Commissioner’s Office (ICO).